About the OCS

Office of the College Secretary

Jhoanna Rhodette Pedrasa, PhD
College Secretary

Bemboy Niño Subosa
Assistant College Secretary

The OCS has three Student Records Evaluators and four administrative personnel.

Aloha Nacu
Student Records Evaluator II
For students under the BS Civil Engineering, BS Chemical Engineering, and BS Computer Science degree programs
Email: adnacu@up.edu.ph

Arsenio “Arnel” Franco
Student Records Evaluator I
For students under the BS Geodetic Engineering, BS Industrial Engineering, BS Mechanical Engineering, and BS Materials Engineering degree programs
Email: amfranco@up.edu.ph

Martin Damian
Student Records Evaluator I
For students under the BS Electrical Engineering, BS Electronics Engineering / Electronics and Communications Engineering, BS Computer Engineering, and BS Metallurgical Engineering and BS Mining Engineering degree programs
Email: martin.damian@coe.upd.edu.ph

Imelda “Aimee” Ocampo
Senior Admin Assistant I
Melchor Hall room reservations, special collecting officer, tagging of students in CRS, processing of shifting/transfer in students
Email: inocampo@up.edu.ph

Randel Bernabe
Admin Assistant II
Processing of Non-major and Voluntary Shifting Out students
Email: rlbernabe1@up.edu.ph

Ferdinand “Ferdie” Molina
Admin Assistant II
Entertain queries of students, accepting and releasing requests for certificates and True Copy of Grades, preparing of True Copy of Grades
Email: frmolina@up.edu.ph

Alliana Joyce “AJ” Villalobos
Emergency Clerk
Entertain queries of students, accepting and releasing requests for certificates and True Copy of Grades
Email: aj.villalobos@coe.upd.edu.ph

Office of the College Secretary
The Office of the College Secretary is the official keeper of records, overseer of registration and scholastic evaluation of students at the college level. It serves as the liaison of the college to various offices in the University. It is in constant communication with sections of the Office of the University Registrar such as Admission and Registration Section (ARS), Computerized Registration and Student Records Section (CRSRS), Records Management and Appraisal Section (RMAS), and Publication and University Council Secretariat Section (PUCSS).

Goals of the Office of the College Secretary
1. To advocate awareness on pertinent University and college policies, rules and regulations related to admission, registration, progress and graduation of students.
2. To ensure the smooth flow of activities related to admission, registration, progress and graduation of students.
3. To safeguard the integrity of the permanent academic records of students from admission to graduation and beyond.
4. To provide efficient and friendly service to faculty, students and the community.

Functions of the Office of the College Secretary
1. Implements University and college policies, rules, thrusts and priorities related to admission, registration, progress and graduation.
2. Coordinates with departments and other offices in the college, and with various offices in the University in relation to admission, registration, progress and graduation of students.
3. Prepares, facilitates and conducts activities related to admission, registration, progress and graduation of students.
4. Manages and appraises students records from admission to graduation and beyond.
5. Conducts orientation on University and college policies and rules among new students.
6. Addresses concerns of faculty, students, and the community related to admission, registration, progress and graduation of students.